RMS – Microsoft Rights Management

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Sweet! Just when I was pricing Intralinks to use with SharePoint, I learned RMS is being integrated. Thanks for the info (and nice breakfast at Ruth’s Chris) last week, Sparkhound. @TheRMSguy tweeted that the new Microsoft RMS has shipped and I went to sign up for a free account . Unfortunaely, I got the message “Sorry, your organization has disabled Rights Management, to enable this service please contact your administrator.” Hmmm, I’d better start talking to myself…

I like that RMS protects the files and allows for sharing files securely with others, so am looking forward to using and testing it. Why do I care? For better protection of company assets – an alternative for employees that use consumer services like SkyDrive/DropBox/GDrive rather than internal systems due to a learning curve For Example – SharePoint requires adding metadata, takes too long or they don’t know how so they avoid learning and use a less secure method. Some people – that is not a general statement. Another example would be an employee not knowing about FTPs or how to use them and instead of asking/waiting, they use a less secure method of data transfer .RMS secures data even after it’s in external hands – love it!

Here is the TechNet resource for learning more. There are links for all perspectives – IT Pro, Business User, etc. From the blog:

 If you’d like more immediate background information on Microsoft Rights Management, check out this TechEd Talk. I’ll also strongly recommend you read the new RMS whitepaper for added details. We have an updated website with per role subsites and we’ll soon post RMS flyers. We also have user forums.

Thanks,    Dan

 In short, here is what we’re promising at this juncture:

  • I can protect any file type
  • I can consume protected files on devices important to me
  • I can share with anyone
    • Initially, I can share with any business user; they can sign up for free RMS
    • I can eventually share with any individual (e.g.  MS Account, Google IDs in CY14)
  • I can sign up for a free RMS capability if my company has yet to deploy RMS


  • I can keep my data on-premises if I don’t yet want to move to the cloud
  • I am aware of how my protected data is used (near realtime logging)
  • I can control my RMS ‘tenant key’ from on-premises
  • I can rely on Microsoft in collaboration with its partners for complete solutions

These promises combine to create two very powerful scenarios:

  1. Users can protect any file type. Then share the file with someone in their organization, in another organization, or with external users. They can feel confident that the recipient will be able to use it.
  2. ITPros have the flexibility in their choice of storage locale for their data, and Security Officers have the flexibility of maintaining policies across these various storage classes. It can be kept on premises, placed in a business cloud data store such as SharePoint, or it can placed pretty much anywhere and remain safe (e.g. thumb drive, consumer-grade cloud drives, etc.).

 The RMS whitepaper offers plenty of added detail.

Thank YOU, Dan 🙂

The blog entry has a full description with screenshots at each stage, showing new users how to register, how to consume the documents that are shared, and more!

Vijay Kumar from the Office 365 security team wrote a blog on RMS within Office 365. Worth checking out…



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